The Country Coordinator will be ensuring smooth relations with local authorities, clusters, partners and CSOs. They will also be the primary local focal point when it comes to engaging local actors in Yemen, building sustainable partnerships and promoting localisation. Through partner engagement, monitoring, follow up and advocacy they will be promoting a culture, attitudes, values and skills conducive to collaborative partnership, accountable and efficient program outcomes.

Requirements

MAIN TASKS

Office Representation and Coordination

Represents PIN in Yemen towards local authorities, donors, humanitarian coordination mechanisms, UN agencies, Alliance 2015 members and other INGOs;
Monitors and analyses the political, security, humanitarian and socio-economic context to identify, appropriately allocate, and effectively mitigate programmatic, operational, financial and reputational risk;
Engages in humanitarian advocacy initiatives and policy dialogues and oversees internal and external communications;
Ensures efficient coordination at mission level with HQ desk, reporting to the Regional Director and working closely with PIN regional office in Amman, Jordan
Complies with all PIN security protocols and policies, and immediately reports any security challenges;

Partnership Management - Implementation

Be the focal point for sub-grant agreements, disbursements, narrative and financial reporting;
Regular data entry of activities, statistics, and data received from the project activities. Ensure Feedback forms received regularly from the field are entered promptly into the database and ensure proper follow up until case closed;
Conduct regular partner and field monitoring to identify challenges and gaps. Systematically and frequently capturing progress, successes and challenges with photo camera and video;
Ensure that administrative processes and procedures related to partnerships and sub-grants are standardized and consistently implemented throughout the program;
Ensure that requirements with local partners are in-line with relevant donor requirements in terms of structure and content, including with regards to mainstreaming issues, including protection, CFRM, gender, do no harm and conflict sensitivity

Localisation Agenda

Leading relationship management by ensuring regular and proactive communication and coordination between PIN and partners. Initiate, pursue, and maintain existing and potential partnerships that are aligned with the Country Program Strategy. Develop and maintain all partners database and regularly review partnership portfolio;
Support the design of all required tools (assessments or workshops) for capacity development and localization mainstreaming. Conduct of capacity development sessions, when necessary internally and externally for PIN;

Office Support

Ensures that all obligations towards local authorities (annual audit, annual reports, fiscal financial reports etc.) are respected and met in a timely manner;
Ensures that all taxes are paid in line with national regulatory framework;
Ensures that all agenda related to permits, licences, and registrations are dealt with as and when required
Ensures quality and completeness of all documentation of country program;
Suports any planned visits from Amman or Prague

GENERAL OBLIGATIONS AND RESPONSIBILITIES

PIN stipulates the right to assign any other kind of work derived from work specialization. In case of urgent work and such like the staff may be asked to work overtime as well as during public and other holidays
Adhering to all PIN policies and procedures at all times including those stipulated in the key policies such as the Code of Conduct, Child Protection Policy, Security Standard Operating procedures, etc
Punctual attendance to work including both working hours in the assigned office and schedule field trips if applicable
Ensuring timely and effective delivery of tasks
Correctness and completeness of given tasks
The staff takes over the responsibility for all entrusted material or cash and is obligated to cover all damages or losses caused by his carelessness. The Agreement of Liability of Assets has been signed separately
Prompt providing of all relevant information to their supervisor
Maintain confidentiality of all information gained from employment within not publicly available
Archiving of all entrusted and acquired documents in proper manner
Representing and upholding the values of People in Need at all times
Behave in appropriate manners at all times and in all places

Qualifications And Preferred Skills

Education and Experience

Minimum Bachelor degree or equivalent
At least 3 years of direct experience in project/program management
At least 2 years of direct experience in working with local partners or doing partnership advocacy
Good skills and experience with MS Office and internet usage
Strong communication and interpersonal skills
Able to make strong relations with community and key persons
Ethical, trustworthy, creative, dynamic, and enthusiastic
Ability to work on multiple tasks, under pressure and meet tight deadlines
INGO experience preferred

Preferred Qualifications

Experience in participatory action planning and community engagement
Experience monitoring programs and collecting relevant data preferred
Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint)
Experience in program management tools and software (if any)

Personal Skills

Observation, active listening, and analysis skills with the ability to make sound judgments
Good relationship management skills and the ability to work closely with local partners and community members
Keen to detail, accuracy, and timeliness in executing assigned responsibilities
Proactive, results-oriented, and service-oriented
Ability to work independently and as part of a team
Analytic and strategic thinking
Accountability and transparency

Required Languages: Advanced level of English, Arabic written and spoken

People in Need jobs

Country Coordinator for Yemen